Portfolio Administrator

Immediately
Scott Snow (financial advisors) LLC
Scott Snow
1991 Crocker Road, Suite 210 Westlake, OH 44145 Fax: 440.871.7669
ssnow@s2fa.com
Email
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Portfolio Administrator

Establishes and maintains client accounts including the compilation and completion of client, custodian, and firm paperwork; review and maintenance of client transactions and activity; execution of client and firm tasks such as asset transfers, preparation of reports, and general support of portfolio.

Principal Responsibilities:

  • Manage the “New Account Process” - Complete new account applications and transfer forms. Manage the transfer process to completion and reconcile data upon transfer. Setup new portfolios in portfolio management system. Create and maintain client reporting groups for both the client and internal reporting. Establish and maintain client “portal” accounts.
  • Assist with the “Quarter-end Process” including account reconciliation and report preparation.
  • Monitor and process Schwab alerts; coordinate applicable forms with clients including address changes, check orders, moneylinks, journal and wire requests, IRA distributions, name changes, etc. Respond to client requests and assist in client meeting preparation.
  • Execute trade orders per the Senior Advisor.
  • Acquire and maintain access codes and website addresses for all non-Schwab accounts and work with by-all accounts to maintain up to date data. Retrieve non-electronic investment data directly from custodians or clients.
  • Acquire and maintain necessary agreements, discretionary authorizations.
  • Provide quarterly client reporting, tax reporting, and performance reporting for client meetings.
  • Acquire cost basis for new AUM (assets under management) for taxable accounts.
  • Monitor and manage client cash flows.
  • Maintain existing client relationships by providing exceptional and pro-active client service.
  • Develop, coordinate, and maintain long-term relationships with custodian back offices.
  • Communicate and collaborate with team members regarding accounts and processes.
  • Perform other job-related duties or special projects as assigned, such as, preparation of monthly net worth and investment summaries using existing excel based templates.

Training, Skills, Knowledge and/or Experience:

  • General experience in this field: 3-5 years
  • Bachelor’s Degree is preferred
  • Microsoft Word and Excel is required
  • Must be able to analyze and correct data, prioritize work, and communicate effectively with staff, clients and professional partners
  • Good time management and organizational skills
  • Ability to create and implement processes and systems
  • Proactive approach to diagnosing and solving potential issues/problems in the Portfolio Administration Area.

Next Steps: Email cover letter, resume and compensation requirements.

How you would like the candidates to send you their resumes:

Email: ssnow@s2fa.com

Contact Information: (the person who will receive resumes)

Name: Scott P. Snow

Title: Managing Director

Address: 1991 Crocker Road, Suite 210

Westlake, Ohio 44145